Intranet and cloud storage are two types of solutions that store company files in the cloud.
This is what these systems have in common, but they are different in concept and functionality.
It stems from companies.
It appears as a solution for keeping company documents in a centralised place with controlled access.
The first Intranets consisted of simple web-based document repositories. They were primitive solutions.
Dataprius is a state-of-the-art Intranet.
They appeared as commercial software for private individuals.
People use multiple devices. They need storage capacity and access from anywhere. They need to be able to store their photos on their mobile phone and access them from their laptop or from home.
They are very popular, for example Google Drive or Dropbox.
The vast majority of platforms are Virtual Disks with this dynamic.
The intranet tries to keep all company files in one place, with no copies of the documents on the users' computers.
The other storages copy the files to each user's computer. Virtual drives such as Drive or Dropbox keep local folders with copies of the files that exist in the Cloud.
Copies of files on users' computers cause conflicts and versioning problems.
The security of the system rests on users' computers. Another consequence of keeping copies.
The access to company documents is not password-encrypted if the files are replicated on the users' computers.
You cannot maintain history and traceability of files if they reside independently in many places at the same time.
By design, the Intranet regulates and controls the files that are accessible by staff, or external users with whom it is shared.
An organisation needs access roles according to departments or work areas. External access must be limited with minimum privileges.
Conventional storage prioritises the immediacy of file sharing, to the detriment of control and organisational measures.
Security, control and privacy were never a priority on these platforms.
The Intranet inherits the concept of the old paper folder filing cabinets of companies.
There should only be one official version of a document and in a place that is known, organised and accessible to the staff working on that activity.
Commercial storages end up creating confusion and disorder.
They are not designed to establish manegement criteria or to protect the organised structures of the company.
The cloud Intranet is not based on the synchronisation of local folders located on users' computers.
The storage space users have on their computers does not limit its capacity..
Cloud storages based on virtual disks use a large storage capacity as a marketing claim.
It is really impractical to synchronise Terabytes of files on users' computers.
An Intranet is ultimately a company's internal private network.
The work dynamics follow the same criteria as many other enterprise systems.
Users log in, work and log out of the system. This prevents company data from being left on the devices. This means that the information is not exposed to local incidents.
Commercial storage does not address the dynamics of business use.
Local files are vulnerable to local incidents with possible security and privacy breaches.
Virus infections and ransomware attacks are common and end up affecting the entire company.
When all files reside in a central and controlled location it is easy to comply with legal data protection requirements.
Storage is encrypted, with access control and history.
In commonly used storage it is impossible to determine on how many devices confidential files are located. They are not encrypted and nobody is able to control the access by third parties.
In a file-sharing network such as an intranet, a distinction is made between internal and external users.
Conventional storage platforms do not differentiate between users, they are usually all in the same category.
In this way it is possible for external users to acquire privileges as if they were employees.
The Intranet provides a set of tools for managing and working with company files.
These tools are integrated into the system interface itself.
Cloud storages have hardly any networking and daily work tools.
They are usually based on sending links by email and in some cases, have file editing.
The intranet offers an operating system-like view of folders and files.
All on a tree structure familiar to any user and with the same efficiency as any file system.
Commonly used storages have to be switched between the computer's folders and a browser application.
This does not allow for the agility of a system of folders and system files.
